Exto is an indispensable project-monitoring service for project owners, PMCs, and contractors that tracks every project detail. Store important documents, communication with the all project departments, manage project finances, analyze completed work, and predict future tasks with one solution: Exto. Explore the details below and learn how engineering, construction, and infrastructure industries are using Exto to stay focused on project execution.

Quickly begin efficient project execution with predefined flows that keep stakeholders on the same page from day one.

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Resources, schedule of values,
bill of quantities

Manage a central repository of costed resources, non-costed resources, materials, production capacity, custom units of measure, and labor hours.

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Contracts

Manage all contract types (lump-sum milestone, GMP, unit rate, cost plus), contract details, cost elements, credit terms, change-management workflow including RFIs, potential changes, and contract variations.

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Schedules

View schedules and resources in a tabular Gantt chart. Import information from Microsoft Project, Primavera P6, Excel, and Google Sheets. Update schedule dates, physical progress, and assign resources to schedule. View project billing, payment milestones, and plan work using look-ahead info.

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Track Daily Progress

Enter daily progress in an intuitive, user-friendly dashboard. Track labor, indirect costs, custom measurements, testing, commissioning sub-steps, and approval workflows as part of daily progress.

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QA and Inspection

Manage daily chain inspection and daily progress quality approvals with an independent approval workflow. Generate non-compliance reports that are integrated with billing, payments, and change management.

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Health, Safety, and Environmental (HSE)

Capture health, safety, and environmental events as part of onsite daily workforce management.

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Progress Measurement and Certifications

Orchestrate progress measurement with an approval workflow that enables consolidation of daily progress, safety, inspection, and other compliance data captured onsite on a regular basis.

  • Update measurements with any chosen frequency
  • Calculate quantities directly upon measurement entry with predefined formulas
  • Easily complete certifications

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Progress Billing

Exto integrates billing with measurement and certification of onsite work. Non-measurement-based billing is also supported (e.g., indirect costs or travel). Automatic carry and back forwarding of quantities and amounts from previous bills. Bills and backup data are instantly available.

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Track Site Materials

Manage materials onsite by tracking material status and changes (received, inspected, issued) and integrate with photos.

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Mitigate Risks

Quickly assess and mitigate risks with Exto’s risk register, custom risk attributes, and schedule integration.

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Photo Service

Tag, search, and integrate photos with Exto’s mobile-enabled photo service. Tag images with infinite attributes including geographical information.

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Issues

Enable a customizable issues workflow that mimics the issue-lifecycle-management business process.

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Manage Documents

Manage all project documents in one central repository with intuitive folder structures, flexible document numbering, and fast retrieval. Create document workflows by attaching documents to point-to-point workflows.

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Track Submittals

Oversee project design, document, and letter workflows. Expedite the submittal process by highlighting ball-in-court and creating clear accountability.

Track project finances, physical progress, and billing.

null

Cashflow

View and analyze project cash flow integrated with billing, schedules, and payments.

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Physical Progress

View and analyze project progress and physical work performed by resource (key quantity) categories. and analyze progress by physical sections of work that have been installed or completed

null

Financial Progress

View and analyze financial progress and costs incurred against physical quantities installed or completed and status of non-physical work cost items. Compare financial and physical progress and review abstract reports of cost vs quantities for true progress.

null

Billing Progress

View and analyze project billing against payments integrated with accounting and compare against billing and payment milestones in the project schedule.

Exto manages all project communications with internal and external stakeholders ensuring a seamless flow of communication between departments and people.

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Meeting Minutes

Record meeting minutes, track action items, attach documents, and send minutes through approval workflows.

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Action Items

Build action items from meeting minutes or on an ad-hoc basis.

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Collaboration

Exto includes online communication and collaboration for all project discussions and feedback and ties the communication to project records. Collaboration is mobile-enabled.

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Review Status via Email

Instantly review the status of workflows, action items, and discussions through emails using any email client of your choice.

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SMS Integration

Receive and send text notifications with project team members and project monitoring engineers to easily collaborate on next steps and updates.

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Integrate with External Collaboration Tools

Exto allows integration with common collaboration tools including Google Hangouts, Microsoft Teams, Slack, and WhatsApp.

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Project Mailboxes

Project mailboxes contain communications integrated with project elements between project team members. Incudes compliance documents like bank guarantees, insurances, and royalties.

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Compliance Documents

Maintain compliance documents like bank guarantees, insurance documents and royalties.

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Model What-If Scenarios

Create progress what-if scenarios including productivity against resource capacity constraints with fixed and floating contractual completion dates. Compare scenarios against current project progress to analyze, identify issues, and plan ahead for user-driven or system-suggested recovery plans.

null

Generate Recovery and Lookahead Plans

Review system-generated recovery plans that consider current progress and the extent of any delays based on productivity and capacity of critical resources. Utilize this feature to support contractors by creating realistic catch-up plans.

null

Forecast Reporting

Create what-if scenarios based on productivity adjustments. Generate forecast reports to see how resources, progress, and billing are affected.

Humanize your project with Exto! Your project includes a project monitoring engineer (PME). We do the monitoring while you stay focused on project execution.

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Project Monitoring and Controller Service

A site engineer’s priority is to stay focused on project execution. Exto’s project monitoring executive curates project data and updates it in the system to ensure current, real-time project status and dashboards.

null

Project Scheduling Service

Good project plans and schedules are key for successful project completion. Exto project planning consultants are experts in scheduling tools like Primavera P6 and Microsoft Project. They will assist your teams with creating a comprehensive project schedule for ongoing monitoring and control. They can also help review ongoing plans, identify critical paths, and prepare catch-up plans.

null

Data Analysis Service

Exto planning and monitoring executives will regularly review your project data and assist your project managers and planning engineers with analysis and interpretation in order to take the best corrective action.

null

Project Planning Service

Exto PMP-certified planning experts will assist with preparation of a comprehensive project plan based on the project contract, encompassing all project details including schedule, milestones, risks, and HSE. Planning experts will also assist in defining project reporting formats and templates based on contract requirements.

Turbo-Charge Project Execution

Quickly begin efficient project execution with predefined flows that keep stakeholders on the same page from day one.

null

Resources, schedule of values,
bill of quantities

Manage a central repository of costed resources, non-costed resources, materials, production capacity, custom units of measure, and labor hours.

null

Contracts

Manage all contract types (lump-sum milestone, GMP, unit rate, cost plus), contract details, cost elements, credit terms, change-management workflow including RFIs, potential changes, and contract variations.

null

Schedules

View schedules and resources in a tabular Gantt chart. Import information from Microsoft Project, Primavera P6, Excel, and Google Sheets. Update schedule dates, physical progress, and assign resources to schedule. View project billing, payment milestones, and plan work using look-ahead info.

null

Track Daily Progress

Enter daily progress in an intuitive, user-friendly dashboard. Track labor, indirect costs, custom measurements, testing, commissioning sub-steps, and approval workflows as part of daily progress.

null

QA and Inspection

Manage daily chain inspection and daily progress quality approvals with an independent approval workflow. Generate non-compliance reports that are integrated with billing, payments, and change management.

null

Health, Safety, and Environmental (HSE)

Capture health, safety, and environmental events as part of onsite daily workforce management.

null

Progress Measurement and Certifications

Orchestrate progress measurement with an approval workflow that enables consolidation of daily progress, safety, inspection, and other compliance data captured onsite on a regular basis.

  • Update measurements with any chosen frequency
  • Calculate quantities directly upon measurement entry with predefined formulas
  • Easily complete certifications

null

Progress Billing

Exto integrates billing with measurement and certification of onsite work. Non-measurement-based billing is also supported (e.g., indirect costs or travel). Automatic carry and back forwarding of quantities and amounts from previous bills. Bills and backup data are instantly available.

null

Track Site Materials

Manage materials onsite by tracking material status and changes (received, inspected, issued) and integrate with photos.

null

Mitigate Risks

Quickly assess and mitigate risks with Exto’s risk register, custom risk attributes, and schedule integration.

null

Photo Service

Tag, search, and integrate photos with Exto’s mobile-enabled photo service. Tag images with infinite attributes including geographical information.

null

Issues

Enable a customizable issues workflow that mimics the issue-lifecycle-management business process.

null

Manage Documents

Manage all project documents in one central repository with intuitive folder structures, flexible document numbering, and fast retrieval. Create document workflows by attaching documents to point-to-point workflows.

null

Track Submittals

Oversee project design, document, and letter workflows. Expedite the submittal process by highlighting ball-in-court and creating clear accountability.

Track Finances, Progress

Track project finances, physical progress, and billing.

null

Cashflow

View and analyze project cash flow integrated with billing, schedules, and payments.

null

Physical Progress

View and analyze project progress and physical work performed by resource (key quantity) categories. and analyze progress by physical sections of work that have been installed or completed

null

Financial Progress

View and analyze financial progress and costs incurred against physical quantities installed or completed and status of non-physical work cost items. Compare financial and physical progress and review abstract reports of cost vs quantities for true progress.

null

Billing Progress

View and analyze project billing against payments integrated with accounting and compare against billing and payment milestones in the project schedule.

Communicate and Collaborate

Exto manages all project communications with internal and external stakeholders ensuring a seamless flow of communication between departments and people.

null

Meeting Minutes

Record meeting minutes, track action items, attach documents, and send minutes through approval workflows.

null

Action Items

Build action items from meeting minutes or on an ad-hoc basis.

null

Collaboration

Exto includes online communication and collaboration for all project discussions and feedback and ties the communication to project records. Collaboration is mobile-enabled.

null

Review Status via Email

Instantly review the status of workflows, action items, and discussions through emails using any email client of your choice.

null

SMS Integration

Receive and send text notifications with project team members and project monitoring engineers to easily collaborate on next steps and updates.

null

Integrate with External Collaboration Tools

Exto allows integration with common collaboration tools including Google Hangouts, Microsoft Teams, Slack, and WhatsApp.

null

Project Mailboxes

Project mailboxes contain communications integrated with project elements between project team members. Incudes compliance documents like bank guarantees, insurances, and royalties.

null

Compliance Documents

Maintain compliance documents like bank guarantees, insurance documents and royalties.

Forecast Project Execution
null

Model What-If Scenarios

Create progress what-if scenarios including productivity against resource capacity constraints with fixed and floating contractual completion dates. Compare scenarios against current project progress to analyze, identify issues, and plan ahead for user-driven or system-suggested recovery plans.

null

Generate Recovery and Lookahead Plans

Review system-generated recovery plans that consider current progress and the extent of any delays based on productivity and capacity of critical resources. Utilize this feature to support contractors by creating realistic catch-up plans.

null

Forecast Reporting

Create what-if scenarios based on productivity adjustments. Generate forecast reports to see how resources, progress, and billing are affected.

We Monitor, You execute!

Humanize your project with Exto! Your project includes a project monitoring engineer (PME). We do the monitoring while you stay focused on project execution.

null

Project Monitoring and Controller Service

A site engineer’s priority is to stay focused on project execution. Exto’s project monitoring executive curates project data and updates it in the system to ensure current, real-time project status and dashboards.

null

Project Scheduling Service

Good project plans and schedules are key for successful project completion. Exto project planning consultants are experts in scheduling tools like Primavera P6 and Microsoft Project. They will assist your teams with creating a comprehensive project schedule for ongoing monitoring and control. They can also help review ongoing plans, identify critical paths, and prepare catch-up plans.

null

Data Analysis Service

Exto planning and monitoring executives will regularly review your project data and assist your project managers and planning engineers with analysis and interpretation in order to take the best corrective action.

null

Project Planning Service

Exto PMP-certified planning experts will assist with preparation of a comprehensive project plan based on the project contract, encompassing all project details including schedule, milestones, risks, and HSE. Planning experts will also assist in defining project reporting formats and templates based on contract requirements.