Exto is one integrated project management platform for your team and your projects.

Exto features work together so you can work together
Exto is one platform for your team and your projects

Turbocharge project execution

with predefined integrated project management platform flows that keep stakeholders on the same page from day one.


Track resources, schedule of values, bills of quantity. Manage a repository of costed resources, non-costed resources, materials, production capacity, custom units of measure, labor hours.

Daily Progress

Enter daily progress, track labor, indirect costs, custom measurements, testing, commissioning sub-steps, and approval workflows.

QA, Inspection

Manage daily chain inspection and progress quality approvals with an independent approval workflow. Generate non-compliance reports integrated with billing, payments, and change management.


Capture health, safety, and environmental (HSE) events as part of onsite daily workforce management.


View real-time equipment commissioning status. Track equipment steps to ensure fully commissioned status. Activities include user checklists to complete and upload documentation


Manage all contract types, details, cost elements, credit terms, change-mgt. workflow including RFIs, potential changes, and contract variations.

Progress Measurement

Measure progress with an approval workflow enabling consolidation of daily progress, safety, inspection, and other compliance data captured onsite.


Manage all project documents in a central repository with intuitive folder structures, flexible document numbering, and fast retrieval. Attach documents to point-to-point workflows.


Mobile-enabled tag, search, and photo integratation. Tag images with infinite attributes including geographical info.


Update schedules, progress, resources. Import from MS Project, Primavera P6, Excel, Google Sheets. View billing, payment milestones, plan work with look-ahead info.

Progress Billing

Exto integrates billing with onsite work measurement and certification. Non-measurement-based billing is also supported (e.g.: indirect costs, travel). Automatic carry and back forwarding of quantities and amounts from previous bills. Instant bills and backup data.


Enable a customizable issues workflow that mimics the issue-lifecycle-management process.

Manage Materials

Track material status and changes (received, inspected, issued) and integrate with photos.

Track finances, progress, billing

to stay on top of all your most important daily project details.

Billing Progress

Analyze billing against payments integrated with accounting; compare against billing / payment milestones in the project schedule.

Cash Flow

Examine project cash flow integrated with billing, schedules, and payments.

Physical Progress​

Review project progress and physical work performed by resource categories; analyze progress by physical sections of completed work.

Financial Progress​

View financial progress and costs incurred against physical quantities installed or completed and status of non-physical work cost items. Compare financial and physical progress and review cost vs quantities for true progress.

Communicate, collaborate

manage all of your project communication with internal and external stakeholders for a seamless flow between departments and people from a single integrated project management platform.

Status via Email

Instantly review status of workflows, action items, and discussions through emails using any email client.

Meeting Minutes

Record meeting minutes, track action items, attach documents, and send minutes through approval workflows.

Compliance Docs

Maintain documents like bank guarantees, insurance documents and royalties.

SMS Integration

Send, receive text notifications with team members and project monitoring engineers to collaborate on next steps.

Project Mailbox

Contains communications integrated with project elements between project team members, include compliance docs.  

Action Items

Build action items from meeting minutes or on an ad-hoc basis.

Mobile Discussion

Communicate and collaborate online during project discussions and feedback and tie discussions to project records.

Integrate with Tools

Integrate with common collaboration tools including Google Hangouts, Microsoft Teams, Slack, WhatsApp.

Forecast project execution

know where you’re going before you get there.

What-If Scenarios

Create progress scenarios including productivity against resource capacity constraints with fixed and floating contractual completion dates. Compare scenarios against current progress to analyze, identify issues, and plan ahead for user-driven or system-suggested recovery.

Recovery, Look-Ahead Plans

Review system-generated recovery plans that consider current progress and any delays based on productivity and critical-resource capacity; support contractors by creating realistic catch-up plans.

Forecast Report

Build what-if scenarios based on productivity adjustments; create forecast reports to see how resources, progress, and billing are affected.

Exto services:
we monitor, you execute

Put your Exto project-monitoring engineer (PME) to good use! We handle monitoring while you focus on project execution.

Monitoring, Control

A site engineer’s priority is to focus on project execution. Exto’s project monitoring executive curates project data and updates it to ensure current, real-time project status and dashboards.


We assist your team to create a comprehensive schedule for ongoing monitoring and control. We can also review ongoing plans, identify critical paths, and prepare catch-up plans.

Data Analysis

Exto planning and monitoring executives will review your project data and assist your PMs and planning engineers with analysis and interpretation to help you take the best corrective action.

Exto common framework

Easily model PM processes, configure workflows, and integrate with other tools.


Tightly coupled iPaaS integration framework that provides bi-directional integration with other external services. Exto is integrated with Primavera, Microsoft, and other ERP tools right out of the box.

Granular Security and Auditing

Granular security model with users, groups, and module-level permissions by project and organization.

Configurable Process Designer

Fully configurable process flows with customizable forms and form elements.

Configurable Workflow Engine

Fully-integrated workflow engine with unlimited steps, configurable form views per step, and customizable notifications.

Multi-Tenant, Multi-Company

True multi-tenant architecture, micro-service architecture, Kubernetes-container-based deployment for high volumes.

Work smarter, not harder

Exto is your project compass

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