Exto | The System of Record for Operational Readiness

This is where commissioning, quality, safety, and handover come together — and where most teams lack visibility. Exto was built to solve it.

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The last 10–15% of a project determines whether billions in investment succeed or fail.

Exto is the unified Operational Readiness Platform that brings quality, safety, commissioning, and handover into one governed system. The system of record that determines whether a project can safely and confidently turn on at any scale, across any number of contractors.

Discover

Ready isn’t a phase. It’s a system.

One platform. Every asset. From first install to final handover.

Single System of Record

One platform for every asset, every test, every approval — across every contractor on the project. No spreadsheets. No data islands. No version conflicts. Every stakeholder working from the same source of truth, in real time.

Asset-Centric Data Model

Exto organizes around equipment and systems — not projects or contracts. Track a critical asset from installation through FAT, SAT, operational qualification, and CMMS handover without ever losing context. The asset is the thread. Everything else connects to it.

Rules-Based Execution Engine

Commissioning logic is encoded into the platform. Prerequisites are enforced. Dependent tests cannot run until upstream tests pass. Safety-critical sequences are locked in. Humans execute — Exto validates. Nothing gets skipped under schedule pressure.

Multi-Contractor Access Control

Coordinate 25+ GCs and 500+ subcontractors without sharing access or losing visibility. Zero-trust architecture means every contractor sees only what they need to see — and every action is logged, timestamped, and auditable. Proven at enterprise scale.

Structured Handover to Operations

Export clean, verified asset data directly into Maximo, SAP PM, and other CMMS formats. No manual re-entry. No data loss. The full commissioning context — every test, every approval, every issue — flows seamlessly from construction into operations.

Exto 6 Dimensions Grid with 5 annotated callouts explaining each dimension — what equipment, how installed, which data, when done, linked issues

5 Questions Answered in One View

The 6 Dimensions grid answers every critical question about site readiness — from what equipment needs to be installed, to when it needs to be done, all connected to linked issues and deficiencies.

What equipment needs to be installed? Flexible hierarchy views
How will they need to be installed? Rules-driven sequence of operations
Which data needs to be captured? Logic-driven, workflow-enabled forms
When does it need to be done? Steps linked to high-level schedule
Linked issues — Inspections, documents by area, scope, and work

Exto Cx Portal — equipment grid with hierarchical asset tree showing commissioning step statuses across columns

Equipment & Asset Hierarchy

Upload your equipment lists and automatically organize them into flexible hierarchies. Every asset is tracked through its full commissioning sequence with color-coded status visibility.

Create digital equipment lists tied to real-time data
Organize by Geographical, Asset Class, System, or Equipment type
Attach forms and checklists to each piece of equipment
Import from drawing schedules, BOMs, and external systems
Track predecessors and dependencies between assets

Exto Dashboards — Issues Root Cause analysis, Issue Aging charts, Status Trend lines, CC/GT Ratio Trend, and Issues Count by Status table

Data Analysis — Dashboards & Reports

Configurable dashboards and reports set up with every site. Real-time data eliminates separate Excel sheets. Step %, PAS, Forecast & Actual comparison — all easily traceable.

Issues Root Cause, Aging, Status Trend, and CC/GT Ratio charts
Up-to-date information every day on the portal
Eliminates separate Excel sheets for project management
Scheduled reports auto-delivered to stakeholders

Exto ROI Calculator

roi calculator

What is the true cost of delayed operational readiness?

Enter your project parameters to quantify the impact of commissioning delays — and see how Exto accelerates readiness.

Your Project

Adjust the sliders to match your project scale

Project Value $1B

$100M$5B

Revenue / Month at Operations $20M

$1M$100M

Commissioning Team Size 150

10 people500+

Number of Active Sites 3

1 site15 sites

Industry

Semiconductor Fab

Data Center

Transit / Infra

EV / Manufacturing

Annual Cost of the Last Mile

Estimated annual cost from delays, rework, and manual coordination without a system of record

Cost Breakdown vs Exto Impact

Delay Cost

—

Manual Labor Overhead

—

Rework & Missed Steps

—

Exto Annual Cost

—

Net Savings with Exto

—

30 days

Acceleration Delivered

75%

FAT Error Reduction

$250K

Savings / Site / Year

Exto replaced over a decade of custom-built tools and disconnected systems. Now we have one platform, one source of truth, and a commissioning project that scales across sites and contractors.

Director of Commissioning

9,000+ equipment assets. 50 active commissioning users. 20 live operational dashboards. From day one, Exto gave us visibility across our project that we had never had before

Project Director

We were managing 2,261 active assets across multiple contractors. Exto made that manageable. ITP-driven QA/QC at that scale — there was no other option.

Transit Authority Project Director